TimeClick® will save you hours on payroll each period, but our Mass Entries feature can help you further still. This blog post will show you how to enter paid holidays for the entire staff all at once. Not only is it easier than entering time individually, but you may enter holidays for this entire year or as far into the future as you wish. Now there’s no last minute scramble and we’ve even provided you a list of upcoming holidays below.
Creating a Mass Entry
Just as required when using the Modify Times feature, each holiday-eligible employee must be granted that allowance in their employee record. Once you’ve confirmed that, remain in the Administration mode, go to Utilities, then choose Mass Entries and select a specific or All Departments.
Input the Date (numerically only) and time—generally 8 hours, but half days or any odd amounts of time are no problem. Don’t forget to enter “00” for the minutes. Since this is a block, choose TT (Total Time) from the drop-down menu. Note that you can also add Clock In or Out records for everyone by toggling AM/PM in the first drop-down and from the default of “Holiday” to one of 9 other options in the second. This can be handy in the event of a power or network outage, or perhaps if the staff works off site for a day.
In the final step, you have the opportunity to pick and choose which employees to include. Remember though–if someone has not been made eligible by the time you run your reports, a notice will appear on the reports reminding you that this employee is not eligible to receive Holiday time.
If you would like to Holiday time individually by employee you can use the modifying times feature. For more information check out our blog post about modifying employee time.
The TimeClick Solution
TimeClick’s Mass Entries feature is one more way to simplify the job of your Administrator. Not only are you able to consolidate otherwise tedious entries, but you have the freedom to take care of these well in advance, saving time and increasing accuracy. To learn about other TimeClick features or discover additional tips and tricks, visit this blog regularly or check out our Support Videos page.