Guide to Using our Free Time Card Calculator

The old saying, “You get what you pay for” usually applies when talking about free stuff. We hope to break the mold with our free online time card calculator. This tool allows you to enter clock in/out times and then it calculates the hours worked and overtime for you. The report can then be printed or you can email it as a PDF. It is straightforward to use, but we’re providing instructions for you just in case.

time card calculator


  1. Employee or Company Name and Date – The information entered into the employee or company name and date fields will appear at the top of the time card.
  2. Time in and out – In these fields you will enter the time that the employee arrives and leaves. There can be two time ins and two time outs per day.
  3. Break/Lunch – Enter a flat rate for lunch break in hours and minutes format.
  4. Daily Total – Shows the total hours worked for the day in decimal hours format.
  5. OT Preferences – Allows for overtime thresholds to be setup by day and/or by week. Example 8 hours per day and 40 hours per week.
  6. Weekly Totals – Shows the regular work hours and the overtime hours for the week.
  7. Calculate – This button updates the daily and weekly totals. Anytime you make a change to a time in or out entry you must click the calculate button to update the totals.
  8. Email PDF or Print – Pushing the email button will bring up a prompt window asking for your email address and then you will be sent a PDF copy of the time card. The print button will bring up a print dialog box allowing you to select the printer where you want the report sent.

Here is an example of the PDF or printed report you will receive.

employee time card pdf

You will have access to our team of support representatives via our live chat option in the bottom right hand corner of the page should you have further questions. We hope that you will find our time card calculator useful, and we’re confident that you will get more than what you paid for.

Clayson S.


Author Bio: Clayson graduated with a Bachelors Degree in Statistics from Utah State University. He has been working at Hawkeye Technology LLC since Aug 2013. In the office he is known as the “Boy Scout” of customer service. He has an unhealthy obsession with the Utah Jazz. He still believes Michael Jordan pushed off, Derek Fisher lied and John Stockton is the greatest point guard ever.

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