TimeClick has a number of options and utilities to help manage your employee time tracking. This post is designed to explain your Audit Tools. This section of TimeClick provides a comprehensive audit trail of all the additions and subtractions to the employee time cards, and can be found under the main Administrative Mode.
1. Computer Name Log
After selecting the employee and date range, the Computer Name Log displays a report with time and location for every clock in and out. The location is the name of the computer where the clock action occurred. Locations for times that were added or edited by an administrator appear as blank. Information about edited times are found on the Modified Records Report. Here is a snippet of the Computer Name Log, with the computer names in the green box. This report makes it easy to ensure your employees are clocking in and out where they should be.
2. System Date & Time
This feature applies to syncing workstations with the server and directs you to the proprietary Administrative Help Manual or to contact TimeClick directly for assistance.
3. Manual Entries Report
Manual Entries are defined as entries specifically modified by the employee, who must also provide a typed explanation. This is only permitted by the software if the Allow Out Of Sequence Corrections option (seen in the red box, below) has been checked in the Administrative Options>>Preferences menu. After selecting the date range, the Administrator may use this report to review all employee-entered additions and explanations in one place.
4. Modified Records Report
The Modified Records Report will likely be the most useful of these utilities to your Administrator. When the primary (Level 1) admin, secondary (Level 2) admin, or Department Supervisors add, delete, or modify a record (presuming the L2 and Supervisors are permitted to do so), TimeClick keeps a detailed account of the original entry, new entry, who changed it, when the change was made, and even which computer was used to make that change. This creates a comprehensive record to catch mistakes, and means that even if your administrative passwords were compromised and someone attempted to cheat the system, they would leave a trail of breadcrumbs back to them.
5. View Records Sequence
The final utility in the TimeClick Audit Tools is View Records Sequence. This is a very simple menu that allows you to view the sequence of the time entries. This screen can be useful to find and fix duplicate or missing entries on an employee’s time card.
Security and Control
Not only does TimeClick provide an intuitive and reasonably priced time clock solution, but it gives you a wide variety of Audit Tools to oversee the process and ensure its security.