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Rounding Employee Time to a Schedule


In our time clock software TimeClick, we offer an employee schedule function which allows you to round an employee’s clock in/out times to scheduled start and end times. Make employees aware of this feature and they are not expected to perform actual work until their start time.  To locate this function, log into the Administration mode and click the “Employees” button, then “Edit Employee Record.” From there, you will select an employee and choose “Work Schedule.”

When you have successfully entered a start and end time for your employee, you can select the checkbox to “Adjust* To Normal Start Or End Time If Within: __ Minutes.” In the drop-down box you will select the desired 5, 10, or 15 minute interval within which the program will round the employee’s time to their normal start or end time.

For example, take John Appleseed. We have set John’s normal starting time to 8:00 a.m. We have also checked the box to “Adjust To Normal Start Or End Time” and set the number of minutes in the drop-down box to 10.

 

emp_schedule_setup

 

If John comes in each day at 7:51 a.m. to pick up a few extra minutes while he’s sitting around drinking his coffee, the report will round his clock in time to 8:00 a.m. Note that if John shows up late at 8:05 a.m. because he got stuck in line at the coffee shop, TimeClick will not round and his time. It will remain 8:05 a.m. on the reports. If John decides to stay a few minutes past his normal time, say, 5:08 p.m., his time will be rounded back to 5:00 p.m.  You can do this for employees that have a fixed schedule for each day or you can enter a custom daily schedule to cater to employees who may be scheduled at 7 a.m. on Mondays but 10:30 on Tuesdays.

emp_schedule

 

Note that exact times will still be recorded in the time clock program. When you go to Modify Times in the administration mode and select an employee, you can view the exact clock in and out entries that they have made. If you need further explanation on employee’s work schedules, feel free to contact our support team via phone – (435) 732-4102, email, or live chat.

 

 

 

Braiden J.

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