Author: Kevin V.
Author Bio: A TimeClick tech support and sales guy since Jan 2015. Aside from writing the occasional article on time clock software or office networks Kevin loves reading in all forms and cycling to work.
Note: This article is for TimeClick versions LE, LE SP1 and LE 12
TimeClick can track much more than an employee’s work hours or overtime hours. It can also be set up to automatically accrue and deduct sick, vacation, and PTO hours. Utilizing this feature will eliminate human error, save time doing payroll, and make your company more profitable.
The steps below will guide you through setting up TimeClick for tracking your employees’ accruals. (To manage your employee’s deductions see Part II – Adding and Deducting Accrual Hours)
First you need to determine how you want to accrue time and what kind of hours you want to accrue (sick, vacation, PTO). You have a couple of options:
Once you have this information for each employee the next step is to enter it into the system.
Step 1 – Configure the Accruals Option
You should notice that there are a few options here. All we care about right now is Categories by Hour and Categories by Pay Period.
Note: when entering hours, use decimal hours.
Categories by Hour – If your employees accumulate hours based on the number of hours they work.
Categories by Pay Period – If your employees accumulate a set amount every pay period.
Step 2 – Edit the Employee Record
Make your employees eligible. By design, TimeClick will only track PTO, vacation, and sick hours for employees that are made eligible.
You should now be looking at the employee record.
First we are going to edit the Misc Options and check the boxes for everything that you wish to track.
Next select Accruals. As you can see, there are fields for PTO, vacation and sick hours. These fields will reflect the current amounts for the employee. You can manually edit these to reflect the current amounts for each employee. Once you select an accrual category, TimeClick will know how much time to add when you run the hours reports.
Quick tip: to see a snapshot of all your employees’ accrual amounts you can run the Accruals Report in the Other Reports section.
That’s it. Do the above for each employee and your accruals are ready to roll. See Part II – Adding and Deducting Accrual Hours for instructions on running accruals.