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Free Time Card Calculator

   |    by Admin

As a business owner or bookkeeper, you have a responsibility to the company and each employee to ensure accurate records are kept. When you’re talking about your work force, poor bookkeeping can quickly spiral into thousands of dollars in overpaid wages, over or under scheduling, poor morale, or costly settlements and fines due to labor disputes. We have two free options for tracking employee time.

Online Option

We have a free online time clock calculator . This online tool allows you to quickly generate a report that calculates regular hours and overtime. You can even email yourself a PDF of the time card.

Download Option

First you’ll need to record precise clock in and out times on a worksheet or time card. If you need a time card template, you may download one in XPS form here for free. It is a good idea to keep copies of this raw data on file, signed by both the employee and their supervisor, in the event of a dispute or labor claim. Once you have documented the daily work hours, you will find it easier to manage if you convert the minutes to a decimal. Divide the minutes by 60 or round them to the nearest tenth of an hour—every 6 minutes is equal to .1 hrs. This will make calculating total hours much simpler later on.

Once you have recorded a full pay period of work days, you are ready to use our free time card calculator. Change the starting week on the top line to the starting week of your pay period. The rest of the dates will automatically fill. Enter the daily decimal hour totals in the corresponding field. Note that you may also enter time off, whether unpaid or paid, such as holiday, vacation, or sick time. The form will total all work and non-worked hours by day, each category of time by the week, the weekly total of paid non-work time, and calculate overtime as well. Once again, we recommend employee and manager signatures once completed. We have provided areas for those, in addition to a comments section to clarify any irregularities. This is what the form looks like:

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Once you have entered all the necessary information into the time card calculator, you have the basics for completing payroll. But what if you have greater needs, such as figuring out how much sick or vacation time an employee has earned? A time clock program can completely integrate this process and can handle much more than any spreadsheet, and TimeClick® is one of the top rated time clock software available.

By switching to TimeClick you will be able to:

  • Provide a simple and secure method for employees to clock in and out.
  • Report regular employee hours and overtime whenever and for any interval you wish—making payroll, Affordable Care Act compliance, and many other functions a snap.
  • Make corrections to the inevitable employee mistakes and still maintain all “original” records.
  • Award and manage sick, vacation, PTO, holiday, bereavement, and “other” time.
  • Allow employees to submit time off, leave a message for the administrator, or view their own hours.
  • Spread the administrative load by assigning Department Supervisors.
  • Ease the burden on the HR staff with highly configurable reports and a variety of output choices; screen/print, PDF or XPS electronic document, or .CSV (Excel) files.

These are just a few benefits of automation. Using a free time card calculator is fine for a while, but TimeClick will save you more than you realize.

Every business must keep accurate records, and it all begins with the work force. They count on a reliable employer, who in turn needs to make sure the business remains competitive. This can only be done if employees are efficiently scheduled and the company isn’t wasting money on over-payment or having the HR staff spend needless hours processing time cards and payroll. Try TimeClick free for 30 days and see how much it can improve your bottom line.

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Time Tracking Program

   |    by Admin

How much is not having a time tracking program costing you?

Everyone has had a co-worker that shows up right at starting time, marks their time card, and then is back outside parking the car or off to Starbucks for a morning coffee run. Later, that 2 minute water break turns into a 15 minute in-depth discussion about last night’s episode of The Bachelor. Then they’re back on Instagram, uploading a selfie. After a few hashtags, it’s time to clock out 5 minutes early and beat the rush in the parking lot. Something is wrong with this picture.

Time theft                                                                                                               

While this may be an extreme example, employee time theft is a cause for concern in any business. There are 4 different types of time theft, and even honest employees unknowingly commit some of these.

  • Malicious time theft – includes blatant dishonest manipulation of time records such as forging time sheets to cheat the system or buddy punching—having a co-worker clock them in/out when they are not actually there.
  • Unproductive time theft – employees aren’t paid simply for being in the building, but are asked to be productive while at work. Social media use, not tracking breaks, or extending breaks each fall under this category.
  • Misused time theft – everyone has a life outside of work that at times requires attention during work hours. This is a greater concern when it becomes an unnecessary habit. Sick time is allotted to help employees should an illness befall them, but using that resource as a personal day is inappropriate.
  • Innocent time theft – it is hard to image any kind of theft as innocent, but it is common for an employee who manually fills out a timesheet to unintentionally miss-record their time. Most employees are honest and do their best to keep accurate time records, but even small, unintentional mistakes can end up significantly costing an employer.

 

 Even simple mistakes can cost you

                Paper timesheets were great, but technology has advanced past the use of paper and pencils for data collection. Even employees doing their best to be honest will forget exactly what time they arrived or left for the day. When that question arises, they will tend to round in their favor. If one employee making $10/hour rounds their time up 5 minutes per day when clocking in an out, over a full year they will have been overpaid by more than $300. Multiply that across 10, 20, or 50 employees and the payroll costs multiply. The purpose of a time tracking program is to ensure accuracy as much as it is to prevent malicious theft.

Preventing time theft requires changing attitudes

                If someone is determined to be dishonest they will be dishonest. However, requiring employees to be accountable for the time they spend at work will go a long ways to eliminating time theft. Requiring employees, even salaried ones, to keep a record of their time is a great start. Everyone wants to feel part of team and be part of something greater than themselves. Fostering a unified work environment that people enjoy being a part of will increase morale and the desire to work hard.

Choosing a solution

There are hundreds of time tracking programs available. Many of which include features you do not need. Be sure you only pay for the ones you do. Web-based systems are a fine option, but generally require a monthly fee per employee and tend to be significantly more expensive than an on-premise solution. Adding an additional software program may seem like an unnecessary business expense, and you can find an affordable one for less than $100 dollars. The reality is that people will be dishonest or make mistakes that end up costing many times more than the software itself. A time tracking program keeps workers honest and eliminates time inaccuracies. Having accurate records ensures not only that your employees are paid for the hours they worked, but can be a vital reference should a labor dispute arise. Spending a hundred dollars now could literally save you thousands later.


Personal Time Tracking Software

   |    by Admin

Tracking Your Personal Time with TimeClick Can Improve Your Productivity

Keeping track of how your time is spent is a key step to improving productivity and TimeClick is well suited to your personal time tracking needs. TimeClick has the ability to track the time you and your employees spend working or taking breaks. With 18 reports which you can export to an Excel spreadsheet at the click of a button, you’ll have the information you need to make improvements in the workflow of individuals or your company as a whole.

 

Clock In/Clock Out

The vast majority of clock actions will consist of clocking in or clocking out. TimeClick makes the process as easy and quick as possible. Employees simply select their name from the Employee list, enter in their password, and TimeClick automatically defaults to the Clock In or Clock Out, depending on their last clock action.

 

Begin Break/ Finish Break

TimeClick’s break feature is only to be used to track paid breaks. This makes it easy to keep have a complete record of employee use of paid breaks which, depending on your state, can be legally mandated. To track unpaid breaks, simply have your employees clock out and back in after the break is over.

 

Messages

It easy is for employees to include an explanation to the administrator with their clock action—or pass a message by itself. The Message function attaches these notes to reports for easy clarifications of erroneous clock actions or just communications from employees. You can have employee messages appear on the main interface of TimeClick or keep them private, for an administrator’s eyes only on a report.

 

Modify Times

The default settings allow only the administrators to be able to modify clock actions. In a situation like that, an employee would be able to continue clocking in with a message to the administrator with their clock out time from the previous day and the administrator would be able to see the out of sequence error and the employee’s message and correct the time. Administrators are able to modify, adjust, or add any times they find necessary.

 

Different Levels of Administration

Three different levels of administration give you the flexibility to spread the workload of managing payroll across multiple departments and supervisors. The main administration mode gives you access to all the data and settings within TimeClick. There is also a level 2 administrator who can modify times and run reports for all the employees. The department supervisor login allows the supervisor to run reports and modify times for employees within their department.

 

Audit Tools

With different supervisors modify times for employees it is important to keep an audit trail of any changes made to employees’ time. The Modified Records Report keeps track of every change that is made, who made the change, when the change was made, and what was the previous time entry. This type of audit tracking can be invaluable in a labor dispute.

 

Employee Time Corrections

Administrators have the option to allow employees to correct their last clock action. Someone forgot to clock out at the end of the day? TimeClick makes it clear to an employee that is trying to clock in or out in error and they have the chance to fix their most recent clock action themselves. By default this feature is disabled and the administrator must allow employees this ability.

 

Overtime

TimeClick is highly flexible when it comes to overtime. Whether you need to define OT on a daily, weekly, or pay period basis, TimeClick has the features you need to accurately track overtime.

 

Export to Spreadsheet

TimeClick has more 18 customizable reports which you can run over any date range. One of TimeClick’s most useful features is exporting any report to a .CSV (Excel) file. This means that your data can be sorted, manipulated, and analyzed in any way that you need. Or it can be imported into most payroll software to save hours of processing. If you’ve been using paper time cards that are often illegible or easily misplaced, then this is one of the most effective ways that you can improve your productivity.

 

Save As XPS or PDF

By adjusting a few preferences, TimeClick is also able to convert any report to a PDF or XPS file. Now, you’ll be able to easily email reports to supervisors or payroll employees. Saving reports as a PDF or XPS also makes for simple electronic storage of past records, which saves you time, space, and paper.

TimeClick is an easy-to-use personal time tracking software which gives you the power to observe how your time is spent and adjust your personal productivity and that of your employees. The simple interface is flexible enough to fit your needs. The commonly used clock actions for employees can be completed in seconds and administrative features are intuitive and powerful.


Employee Attendance Sheets Download

   |    by Admin

Requiring your employees to record when they have worked or why they weren’t there isn’t a matter of mistrust, but a prudent business practice. Even times for exempt employees who aren’t eligible for overtime should be noted.  TimeClick® has saved you the trouble with this downloadable attendance sheet and guidelines for using it.

Monthly Attendance Sheet

 
Attendance Sheet
After filling in the basic information, an employee or supervisor may number the days of the month.  Scheduled off days may be left blank, but every other date should have a code letter entered.  We have used X for regular work days, S for sick days, H for holidays, V for vacation, P for PTO (Personal or Paid Time Off), U for unplanned PTO, D for bereavement, M for Different hours, Z for No Pay Time, and T for other. Your business may decide to change or add your own categories.  You could even formulate project codes which could then be used for billing.  Once completed, both the employee and supervisor should sign and date the sheet, as well as initial and corrections made.  The employee can make a copy for their own records.

Every business needs to record employee attendance and the reasons are numerous.

·         Attendance sheets may serve as the primary record for payroll calculation.

·         They may be used to document eligibility for the Affordable Care Act or other legislation.

·         Sick, vacation, PTO, bereavement, holiday, and other absences can be tracked.

·         Unplanned or unexcused absences can be documented.

·         The sheets can be used as an objective record in disputes.

·         It is recommended that employers keep these records in an employee file for 7 years after termination.

As you can see, an attendance sheet is very helpful under many circumstances, but they certainly have limitations.  The most glaring is that they track days, not hours.  With only a handful of hourly employees, this omission can cost your company thousands of dollars each year.  And even if every one of your employees were salaried and exempt under the FLSA guidelines, you’re still stuck manually calculating the days or hours.

What’s the next step?

You can try an employee timesheet, which we have here, but even those are stopgap solutions.  The best way is to get automated.  TimeClick can help you track employee time and save your administrators hours every pay period.  Try the free 30 day trial today. In less than 5 minutes you can install the program and there is no obligation or credit card required.

 The benefits of TimeClick

·         One-time fee starting at just $99.

·         Requires only your PCs—no additional hardware to buy.

·         Track regular and overtime hours.

·         Track accruals—sick, vacation, and personal time off.

·         Easily add or correct employee times.

·         Secure administration mode with comprehensive audit reports.

·         Reports available in print, XPS/PDF documents, and Excel format for payroll integration.

·         Employees are able to view their own hours and accruals.

·         Access award-winning US based support by phone, email, or live chat.

·         Automatically deduct lunch breaks.

·         Determine Affordable Care Act eligibility and other legislative compliance.

·         Easily access old records even for terminated employees.

 

Save time. Save money.

Having attendance sheets is an important first step, but tedious and can’t provide all the information your company may need.  TimeClick can track much more information, calculate overtime and accruals, and make it accessible to your administrators in seconds, all while saving you time and money.  We’ve been providing user friendly time clock software and support since 1993.  Here is what Natalie from Bite Family Dentistry has to say:

“I recently started using Timeclick Software and have been wondering ever since why I didn’t find it sooner!  It was so easy to install and the support from the company was excellent, answering all my questions and helping me in a timely manner.  It is going to save me so much time every month and eliminate all the errors we were having with manual calculations! I highly recommend this product.”


Free Timesheet Template

   |    by Admin

TimeClick Automatically Totals your Employee Time Records – Try It Free Today

Below, we have provided a free download of an employee timesheet that can be printed and used to manually keep employee time records. This sheet is set up to track employee hours on weekly, bi-weekly, semi-monthly, or monthly schedules. You can easily track breaks, along with daily and weekly overtime calculations. We have included suggestions for calculating manual time cards and best practices as well.

PDF Timesheet Template

How to calculate hours from paper time records

 

  1. Change am/pm entries into military time. Example 8:27am becomes 0827 and 1:35 pm becomes 1335.
  2. Place time entries in reverse order. For example, if an employee clocked in at 8:27 am, began a lunch break at 12:41 pm, came back from break at 1:35 pm then went home at 5:00 pm, the order of the entries would be 1700, 1335,1241,0827.
  3. Subtract the hours for the clock in times from the clock out times, then add the two totals together. Example 17 – 13 = 5 and 12 – 8 = 4 then add the new totals. 5 + 4 = 9
  4. Now do the same calculation for the minutes. Example 00 – 35 = -35 and 41 – 27 = 14 then add the totals -35 + 14 = -21.
  5. Now add total minutes (which in this case are negative) to the total hours. In our example 9 hours plus a negative 21 minutes equals 8 hours and 39 minutes.
  6. Repeat this process for each day the employee worked, then sum to get the total hours worked for the pay period.
  7. Figure overtime for each day or for the week.
  8. Change hours and minutes for the regular hours and overtime hours into decimal hours. To do this by dividing the minutes by 60 and add the result to the total hours. Example 39 ÷ 60 = .65 then 8 + .65 = 8.65.
  9. Multiply the total regular hours by the hourly rate and then multiply the overtime hours by 1.5 times the hourly rate and add those two numbers together to get the total amount the employee earned.

 

Paper time keeping best practices

 

  • Require an employee and manager signature on each sheet. Should any type of labor dispute or law suit ever arise, signed, accurate time records will be invaluable evidence.
  • Store records in one central location. This helps to prevent any unauthorized manipulation or lost time cards.
  • Set a deadline to complete and turn in hours. Deadlines help to ensure management receives the hours in a timely manner, leaving adequate time to process payroll.
  • Fill out time records in pen and establish a corrections process when mistakes are made. Employees will certainly make errors, but having an established process for how to correct errors will ensure you get accurate time cards.
  • Establish a rounding policy. Decide as a company if and how you will round clock in an out times. Rounding to the nearest 5, 10, or 15 minutes prevents clock watching and makes the time calculations easier, but it doesn’t provide the same level of accuracy as rounding to the nearest minute.
  • Require employees to sign in and out as they enter or exit the premises. Do not allow an early or late sign in without manager approval.

 

Benefits of automating with time card software

 

  • Accuracy – A computer program captures the exact time an employee clocks in or out, down to the millisecond. This ensures you are paying employees for the exact time they are working. The automated reporting ensures no calculation errors occur which inevitably will occur with hand calculations.
  • Time savings – The process for manually adding up time is slow and tedious. With the click of your mouse, software can do the calculations that used to take hours, in mere seconds.
  • Ease of use – Human nature tends to resist change. However, a software program is so much easier to use than paper and pencil that your employees will be wondering why the change wasn’t made years ago.
  • Real time data – Data drives business decision making. Get your employee data in real time to quickly make decisions about scheduling, staffing, and overtime allocation.
  • Accrual tracking – Paper time cards limit the number and types of hours you can manage. Software will allow you to track vacation, sick, paid time off, bereavement, break, holiday, and other time, along with regular employee hours.

TimeClick provides all the benefits listed above, plus many more at an affordable one-time purchase price. We are so confident that you will love our product, we offer an unconditional 30 day money back guarantee with each purchase. See how much time and money your business can save by using the TimeClick timesheet program.

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Timesheet Download

   |    by Admin

Timesheet Download

Tracking the time of even a small staff is long and tedious. Bookkeepers who complete this job manually are probably spending the better part of a day making all the calculations. To make your time tracking easier, we have provided a free timesheet download and instructions on how to more quickly calculate employee time.

Crawl before you walk

If you have employees signing in and out by hand, submitting time cards, or using a mechanical punch clock, then having a worksheet will help you organize all these numbers. Here are forms which you may download and print. They have space for up to 2 weeks of entries and we’ve included PDF, XPS, and Word document, depending on your preference.

PDF Template                                    Word Document                                              XPS Template

Timesheet Template Screenshot

The benefits of a worksheet

As you can see, these timesheet downloads will organize each employee’s hours by day, give you a weekly total, and have signature lines for the approval of both the employee and their supervisor. If you calculate overtime by the day, you can immediately split it into the columns for regular hours and OT hours. If you figure OT after 40 or some other number of weekly hours, then you can leave the breakdown columns blank and easily separate overtime from regular at the grand total on the bottom line.

How do I make it faster? Use 24 hour military time. If you aren’t already familiar, PM hours are noted as the conventional time plus 12, so 5:00 PM becomes 17:00. The benefit is that it simplifies subtraction. If someone arrives at work at 8:00 AM and leaves at 4:36 PM (16:36 military time), 16:36 – 8:00 = 8 hours and 36 minutes.

Write each daily total as a decimal. You can divide the minutes by 60 or just round to the nearest 6 minutes, which equals .1 hours. The 8 hours and 36 minutes above is equal to 8.6 hours. Totaling hours that are already in decimal form is much easier, and then you’ve already done the work when it comes to calculating pay for hourly employees.

You’re ready to walk

If you have only a few employees, the manual methods above can do the job…for a time. But what happens when it all just becomes too much? An Excel spreadsheet can quickly and accurately handle the basics, plus open new possibilities like tracking other hours.

Excel Template

Timesheet Excel template

The benefits of a spreadsheet

You may find yourself making mistakes in your math or just want to save time. Who wouldn’t? With the Excel timesheet download above, you can put your computer to work for you. Enter the dates, work hours, and vacation, sick, holiday, or unpaid hours and the template will automatically total everything.

What’s the next step?

Excel is a terrific tool, but can’t take the place of flexible, purpose-designed, automated software. How about a 30 day free trial of TimeClick? Take advantage of these features and more, all wrapped in a simple interface.

Employees…

  • Clock in and out with a secure password in seconds.
  • View their work hours or accruals in real time.
  • Leave a message for the Administrator, either attached to or independent of a clock in/out.
  • Submit their own sick or vacation times, if enabled by the admin.
  • Be designated as Department Supervisors, with optional permission to run reports or modify times for their own department.

Administrators…

  • Correct employee times. *Note—Every added, deleted, or modified record is permanently recorded in an Audit Report.
  • Monitor current hours, preventing unbudgeted overtime.
  • Track regular hours and overtime.
  • Award and manage sick, vacation, PTO, holiday, bereavement, and “other” time.
  • Choose the most convenient format—standard screen or printer versions, PDF or XPS electronic documents, or .CSV (Excel) files which can be imported into most payroll software.
  • Run reports for any date range desired, whether it is a single day, a calendar month, or several months at a time, and anything in between. This is particularly useful for determining Affordable Care Act eligibility.

Employee hours tracking is a tedious task. Our free downloads will help, but getting fully automated with timesheet software from TimeClick will save your HR staff or bookkeeper hours every week and you’ll notice significant savings versus self-reported time.

There is no credit card required or commitment of any kind, so try our award-winning software today!

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Timetracking Software

   |    by Admin

Report Options for Timetracking Software

What happens when it’s the end of the pay period and time to process payroll? Assuming they aren’t still tracking time on paper or spreadsheets, many companies will use their timetracking software to generate reports, then manually enter their employees’ hours from their screen or printed pages to their payroll software. While TimeClick can produce these simple reports in many formats to help you get all the information you need, this process can be tedious and prone to errors and you should consider the digital alternatives.

Good–Standard Print Reports

Here is an example of the standard screen version, which may also be printed. It has the time worked by the day and pay period, plus Holiday and Vacation time used. Each of these is displayed in hours and minutes, as well as decimal hours. With nearly two dozen other reports and thousands of preference combinations, this flexibility makes it simple to get the information you need to interface with whatever payroll service you use.

 

timetracking report1

 

 Better—PDF or XPS Document

Though TimeClick can accommodate the basic process described above, it is not the most efficient technique and leaves the opportunity for human error. Our timetracking software can make the process even easier and more reliable by tailoring it to fit the structure of your business.
Emailing a PDF or XPS to your accountant or payroll service provider for processing eliminates an entire level of manual entry, saving time and enhancing accuracy. Though TimeClick can access old records directly from the database at any time, this digital version is an alternative to storing hard copies in filing cabinets and records exactly what was submitted to your payroll service should any mistakes arise.
First, you’ll need to set up TimeClick’s print preferences.
1. Right click on the TimeClick icon.
2. Select Open File Location.
3. Find and open the TCForm file.
4. If it doesn’t open automatically, open it with Notepad.
5. The bottom line says “SETPRTDIALOG 1”. Change the 1 to a 3 and save the file.
6. Now, when you run a report, a Preferences window will pop up. This is only for the print preview. You can just select “Print” for now.
7. After everything meets your approval, you can now select “Print” and the Preferences window will pop up again.
8. This time, change the default printer to a PDF or Microsoft XPS Document Writer and save it to any location you prefer.
9. Email the document to your payroll processor. You may also choose to save these for your own records.

 

timetracking report2

 

Best—Excel Files

TimeClick’s ability to extract any of its reports is a powerful feature which allows you to export directly to a .CSV (Excel) file. You can further sort and manipulate the cells to configure them to your own needs and ultimately import them directly into another program.
1. After logging on as the TimeClick Administrator, go to Preferences, then Passwords & Misc.
2. Check the box labelled “Create Data Extraction File” to enable the feature.
3. Return to the main Administrative menu, then Reports.
4. Run any of TimeClick’s reports with the preferences you choose.
5. Close the report. All of that data is now in a file, waiting to be extracted into a .CSV.
6. Select “Open Extraction File” on the first page of the Reports menu.
7. You will now have an open Excel file similar to the one below.

 

timetracking report3

 

These diverse output formats are just one way our timetracking software simplifies the payroll process. Download our free 30 day trial to see how we can help you track accruals, comply with legislation, minimize overtime, and save you money!

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Employee Time Sheet

   |    by Admin

 

Free Employee Timesheets in Word, Excel, PDF and XPS formats.

Using paper and pencil to manually track employee hours has been a common business practice for hundreds of years. Tracking employee time is a chore every business owner would like to avoid. We are pleased to provide you with several employee time sheet templates in  different formats to help accommodate your specific needs. These templates allow you to record and track up to 14 days worth of data and then print them for payroll processing.

Microsoft Word Template

Excel Template

PDF Template

XPS Template

 

Paper templates, however, are not the most accurate or efficient method of keeping employee time. Timesheet software such as TimeClick provides you with accurate time records and comprehensive reports in second, this saves time for employees who manually fill out sheets and for the human resource staff to manually total them. You can try TimeClick free for 30 days, no credit card or obligation is required, and see how much more efficiently your business will run if you automate your tracking.

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Below, we have provided a few tips and tricks for managing the templates provided, as well as some added benefits of tracking employee time using TimeClick.

 

Tips/Tricks

    • Use military time – If employees are writing their hours, have them use military time instead of am and pm. For example, 1330 instead of 1:30 pm. This will make totaling hours much faster during payroll processing.

 

    • Require a signature – In any kind of law suit or labor dispute, having signed time records will be invaluable when trying to prove proper payment was made for hours worked. In a court room, if it isn’t signed, it is nothing more than a piece of paper.

 

    • Calculating weekly and daily overtime simultaneously – Some states and employers will pay overtime based on daily and weekly totals. The simplest way to perform this calculation is to figure the daily overtime and then the weekly overtime and award the employee the higher of the two.

 

    • Establish a rounding policy – Some employers find themselves dealing with employees watching the clock and coming in a few minutes early or leaving a few minutes late. To prevent this, set up a company policy for rounding time to the nearest one, five, ten or fifteen minutes, and make sure everyone is aware of the policy.

 

    • Track everyone’s hours – Payroll only requires you to track hourly employees’ time. However, to properly manage your workforce and ensure everyone is accountable for their time, a record of everyone’s hours should be kept.

 

 

Benefits of Automated Time Tracking

    • Save time processing payroll – Instead of manually adding times, which is tedious and labor intensive, let a computer program perform the same calculations that used to take hours, in a matter of seconds. Your time is your most valuable asset. It should be spent on meaningful tasks to grow your business not practicing your 5th grade math skills.

 

    • Decrease labor cost – Most employees are honest, but even the honest employees make mistakes when filling out timesheets. Human nature dictates that those mistakes almost always favor the employee not the employer. Inaccuracies of just 5 or 10 minutes per day for each employee add up very quickly. An automated system will eliminate these errors.

 

    • Vacation, sick and PTO tracking – Manually keeping track of vacation, sick, and PTO is a headache at the very least. Accurately keeping those records with pencil and paper is next to impossible. If you award accrued time to your employees, do yourself a favor, and let your computer do the work for you.  

 

    • Labor law compliance – Every state has differing and sometimes complex labor laws regulating workers. With the new national health care laws going into effect, monthly and weekly time records will be required to distinguish between full and part time employees. Computer generated reports will quickly allow you to ensure you are compliant with the regulations Uncle Sam requires.

 

    • No additional hardware cost – TimeClick runs on the PC’s you already have in place. Since there are no additional upfront costs for hardware, as with a mechanical punch clock, it makes TimeClick the preferred choice of businesses worldwide.

 

 

Customer Review

“We needed a computer-based program to keep employees honest when they are coming and going from work. TimeClick is very straightforward. It has multiple codes for absences. It definitely serves the purpose. The quality is very good. Customer service is always happy to help when I have questions. I’m really happy with the customer service. They are also friendly and willing to help. Not to mention, they actually know what they are doing when asked.” – Shayna, DS Electric


Time Tracker

   |    by Admin

Basics of Tracking Time

The expression goes “Time is money.” But the opposite isn’t necessarily true. You can hire more people, but you cannot buy more hours in the day. A time tracker can help companies maximize productivity and reduce the number of tedious tasks. TimeClick® has been creating award winning software to do that for over twenty years.

Get organized

Even small businesses need some structure. You probably have multiple departments, certainly different positions and titles. Employees will be further divided into Full Time, Part Time, Temporary, and Full Time—Exempt. By sorting and organizing these categories you’ll be able to manage all the different types more effectively and begin to take control of your entire payroll process.

What types of hours do you need to track?

  • Regular Hours are the most basic measure of employee time and are defined as any hours that are paid at the employee’s base wage. Our software calculates and displays these hours on every payroll report.
  • Overtime can be calculated by the day, week, or pay period. You can define the parameters to award overtime after any number of hours and minutes you choose. These hours display on the Overtime Hours report and the Combined Hours & Overtime report.
  • Work Hours encompass any hours an employee spends working on the job. They do not include break hours or any other type of hours.
  • Break Time is tracked within TimeClick as paid time and counts towards an employee’s total hours. This provides documentation for legally required breaks to ensure employees aren’t taking shortened or excessive breaks. If tracking of unpaid breaks or lunches is needed, employees must clock out and back in or the administrator can implement the Automatic Lunch Deduction feature.
  • Vacation Time accumulation and usage can be recorded within TimeClick, which keeps a running total which can be reviewed in real time by the manager and the employee.
  • Sick Time is accrued and managed similarly to vacation, allowing current balances to be viewed by management and employees. Some states have begun requiring paid sick leave accruals for all employees—even part time.
  • PTO (Paid Time Off) is used by many companies as a catch-all, lumping vacation and sick time together. TimeClick allows you to calculate PTO, sick, or vacation by the hour, pay period, or annually, and at differing rates based on seniority or position.
  • Unplanned PTO draws from the same bank as PTO, but allows you to track how often an employee unexpectedly takes a day off that can result in under staffing and place a burden on the rest of the office.
  • Holiday Hours can be doled out to employees for any company recognized holiday. TimeClick’s Mass Entries feature allows holidays to be input for all eligible employees at once.
  • Bereavement Hours can be recorded for eligible employees to replace missed time due to the passing of someone close to them.
  • No Pay Time allows tracking of unpaid hours for things such as jury duty, military service, and other unpaid time. Counting these hours is required by the Affordable Care Act to calculate full or part time eligibility for each employee.
  • Other Hours are used to track miscellaneous or specialized hours for each company. This feature is commonly used to show time worked away from the office or on special projects.

TimeClick handles all of the above, and gives you the tools to integrate them into reports for payroll, HR needs, and government compliance.

Get automated

Time and money may not be interchangeable, but an efficient time tracking program can make sure your business isn’t wasting either one. You only have so much time available so spend less of it processing employee hours and accruals. TimeClick is easy to implement, easy to use, and easy to administer. And with our free 30 day trial, there’s no reason you can’t start saving this week!

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Necil from South Texas ENT Consultants writes:

“This is absolutely the easiest time clock ever for use across networks. It has all the functions we need to track our employee’s time quickly and easily. We have this installed on about 40 computers, and employees find it very easy to use. Their support team is very friendly and always available to help with questions we have. As the payroll manager, I love the reports it generates. I highly recommend TimeClick as the go to software for employers.”


Payroll Application

   |    by Admin

Integrating Employee Timesheets with your Payroll

Payroll is one of those tasks which nobody likes, but everyone has to do. Most small businesses owners would love to spend less time running payroll and more time growing their business. The TimeClick® application allows a business owner to quickly track employees’ time and calculate total hours worked including a breakdown of overtime, sick, vacation, PTO and break time. That data can be exported seamlessly into a .CSV format to be imported into your payroll application. Streamlining payroll in this manner ensures efficiency and accuracy. That saves time, which can be spent on more productive tasks.

 

Which file formats and programs can TimeClick be exported into?

Every TimeClick report will export to a .CSV (Excel) file. This is most common format used by software programs to import data. While most payroll programs will import .CSV files, there are a few who will not or require the data to be formatted in a specific way in order to import. Our support team is available to show you how to alter the format of the time data within Excel to meet your needs. However, you will need to contact your specific payroll provider for instructions on importing data into their system and the required format. TimeClick runs on an SQL database and has an ODBC driver that allows us to connect your database directly to many programs. For more information on this process contact our support staff.

 

How to export a report                     

 

Exporting a report from within TimeClick is a simple process. The first step is to tell the program that you want to create an extraction file when a report is run.  You do this by going into the Administration mode, choosing Preferences, and click Passwords and Misc Controls. In that window there is a check box that says Create Data Extraction File. Be sure that box is checked.

 

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Once you have checked that box, each time you run a report, a .CSV copy of it will be created. In order to open the .CSV, you will need to go to the Reports menu and choose the report you would like to run. For importation into your  payroll software, we recommend using the Combined Hours and Overtime Summary Report found under the Review, then close the report. Return to the report menu and select Open Extraction File.

 

This will then immediately open an Excel version of the last report you ran. It is important to note that each time you run a report, the temporary file will be overwritten, but don’t worry—you can always go into TimeClick and rerun the report. If you want to permanently save a report, you will need to use the Save As option within Excel. Once the data is in Excel it can be manipulated as needed for an import into another program. The simplest way to automate the changes is to enable a macro in Excel.

 

Can data be imported directly into TimeClick

When you are initially creating your database, you can send us the information you would like to be imported and we will send you completed database back to you within an hour. We are able to import employee lists, previous clock in/out times, employee information, accruals, and departments. Currently there is no way for an end user to import data, but that feature may be added in the future.

 

The TimeClick difference

TimeClick has been providing time sheet software to businesses for over 20 years. As experts in efficiency, we help you to quickly process employee timesheets. With the click of a button, the program will prepare the total hours for each employee and export them for importation into a payroll software. Take advantage of TimeClick’s free 30 day trial to see how much easier running payroll can be.  Join the thousands of satisfied customers who are already using TimeClick to integrate with their payroll.

 

“Easy to install and easy to make adjustment for employees that forget to punch in or out. It’s an inexpensive way to have a computer time clock without all the headaches of a traditional time clock and having to post time to your accounting system.“ – Glen, Ace Hardware, Tucson, AZ

 

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